AC PC Minutes 2011 11 30

MINUTES OF A PARISH COUNCIL MEETING

Held in the Village Hall, All Cannings on Wednesday 30 November 2011

 

PRESENT:     Mr. T. Daw, (in the chair),

                         Mrs. S. Butcher, Mr. C. Butcher, Mr. D. Tilley.

 

APOLOGIES:  Mrs. P. O’Neill, Mrs. L. Miedzianowski-Sinclair, Cllr. L. Grundy, (WC).

 

Alan Cannon CPRE co-ordinator, presented the chairman with two certificates, one for first place in the Kennet round of the Best Kept Village competition and one for third place in the County round, for which he also presented a cheque for £50.00.

This funding will be used to purchase a walnut tree for The Pound.

 

Lesley Miedzianowski-Sinclair has resigned from the Parish Council.

 

WPC Emma Reed introduced herself as the Police Support Unit Officer for the Kennet area.

 

Keith Warman was welcomed as a new Parish Councillor following correspondence from the Electoral Office confirming that we could co-opt a new councillor.

 

MINUTES

Minutes of the Parish Council meeting held on 28 September, having been circulated were confirmed as a true record and signed by the chairman.

 

MATTERS ARISING

Village Green: Registration documents for Village Green status to be investigated.

Required for QE11 Field registration.

 

REPORTS FROM COMMITTEES

Village Community Store: Nothing to report.

PCC: Correspondence received regarding funding for repairs to the Church clock.

Reply to be sent indicating that the council has a policy of not giving money to appeals as funds are limited, but any further firm proposals will be considered.

Cemetery: Tree dealt with.

Village Green: Application confirmed regarding status of a QE11 Field. See matters arising. Repairs required to some of the play equipment on the green following receipt of the ROSPA report.

Village Hall: Nothing to report.

Glebe Field: Registration as a Village Green confirmed with the exception of the allotments. Proposal to plant trees on the triangle approved. Tim Moore to be reimbursed for the cost of fencing at the Glebe Field.

Kennet and Avon:  Nothing to report.

All Cannings Primary School: Churchyard maintenance to be investigated.

Letter of congratulations to be sent to the school for their high placement in The Times best primary school in the country league.

 

Best Kept Village Competition: All Cannings placed third in the County round.

 

 

HM Revenue & Customs: PAYE system now in operation regarding Clerk’s salary.

Clerk’s salary discussed and decision made for a small increase to be awarded.  

 

PLANNING

Work to Trees in a Cons Area

Application Ref: E/2011/1679/TCA

At: 67 The Street All Cannings Devizes

Proposal: Fell one Sycamore Tree No objection

Application Ref: E 2011/1560/TCA

At: The Old Rectory All Cannings Devizes

Proposal: S1 – Fell Sycamore P1 and 3 – Fell poplars

Application for: Listed Building Consent

Application Ref: E/2011/1503/LBC

At: Rustic Farm The Street All Cannings Devizes

Proposal: Conversion of barns to form new dwelling and ancillary residential accommodation (amended design of previously consented scheme E/09/1587/LBC)

No objection

Applications for Full Planning

Application Ref: E/2011/1504/FUL

At: Rustic Farm The Street All Cannings Devizes

Proposal: Conversion of barns to form new dwelling and ancillary residential accommodation (amended design of previously consented scheme E/09/1586/FUL)

No objection

Application Ref: E/2011/1517/FUL

At: Townsend House Farm All Cannings Devizes

Proposal: Installation of solar panels

No objection

 

ACCOUNTS

Nine cheques presented for signature:

000767            AC Village Hall                      Hall Rental                             £11.50

000768            Cannings Cross Farms Ltd     Salary October-December       £642.88            000769           F Coles & Son                              Salary October-December       £493.29 000770          J R Scott                                 Clerk’s Expenses                     £34.46

000771            Tim Moore                              Fencing                                   £83.00

000773            J R Scott                                 Salary October-December       £336.80

000774            HMRC                                                Tax on Clerk’s Salary              £84.20

000775            Salisbury BDF                                    Allotment Field Rental           £225.00      

000777            T C Daw                                 Purchase of Trees                    £56.57

Precept: It was agreed that the Precept for 2012/13 should remain at £9351.00.

Diamond Jubilee Celebrations: No special events have been planned by the Parish Council as they are already having the Village Green dedicated as a QE11 Field for that occasion.

 Doug Tilley offered to refurbish the seat on The Pound.

 Meeting Closed at 9.24pm.

                         

                                          Chairman                                     Date

 

Next Meeting:   Thursday 26 January 2012 at 7.30pm.

AC PC Minutes 2011 06 29

 

MINUTES OF A PARISH COUNCIL MEETING

 

Held in the Village Hall, All Cannings on Wednesday 29 June 2011

 

 

 

PRESENT: Mr. T. Daw, (in the chair),

 

Mrs. S.Butcher, Mr. C. Butcher.

 

 

 

APOLOGIES: Mrs. P. O’Neill, Mrs. L. Miedzianowski-Sinclair,

 

Mr. A. Simpson, Mr. D. Tilley, Cllr. L. Grundy, (WC).

 

 

 

Mr. Andy Simpson has resigned from his position on the Parish Council, due to business commitments.

 

 

 

MINUTES

 

Minutes of the Parish Council meeting held on 25 May, having been circulated were confirmed as a true record and signed by the chairman.

 

 

 

MATTERS ARISING

 

Village School: See reports from committees.

 

 

 

REPORTS FROM COMMITTEES

 

 

 

Village Community Store: Nothing to report.

 

PCC: Churchyard: Nothing to report.

 

Cemetery: Nothing to report.

 

Village Green: Application confirmed regarding status of a QE11 Field.

 

Village Hall: Fortieth anniversary to be celebrated.

 

Glebe Field/Allotments: Still await decision on registering the field as a Village Green. Proposal to plant trees on the triangle approved.

 

Kennet and Avon: Nothing to report.

 

All Cannings Primary School: Request to use the Glebe Field for overflow car park discussed. Members of the public from Chantry Close voiced objections, owing to the increase in traffic along the street as access to the Glebe Field. The council decided that this proposal was not practical. Tim Daw to contact Richard Borman, Headteacher to advise him of the various complications arising from the proposal.

 

 

 

CORRESPONDENCE

 

 

 

Best Kept Village 2011: Posters displayed to advertise the judging, which will take place during early summer.

 

 

 

HM Revenue & Customs: PAYE system now in operation regarding Clerk’s salary.

 

 

 

Insurance Renewal for 2011/2012: The parish council agreed to renew the insurance with Zurich Municipal at a cost of £776.87, with a three year agreement.

 

 

 

Skate Board Ramps: Proposal for the installation of skate board ramps to being explored. Sylvia Butcher to contact Edward McQuaid. Possibility of utilising the mobile equipment from Wiltshire Council.

 

 

 

Community First: Council agreed to purchase the new edition of ‘Standing Orders for Local Councils’.

 

 

 

 

 

PLANNING

 

 

 

Nothing to report

 

 

 

ACCOUNTS

 

 

 

Nine cheques presented for signature:

 

 

 

000742 J. R.Scott Clerk’s expenses £67.03

 

000743 Zurich Municipal Annual Insurance £776.87

 

000744 Cannings Cross Farms Ltd Salary – April-June £642.88

 

000745 Cannings Cross Farms Ltd Cemetery tap repairs £30.00

 

000746 F Coles & Son Salary April-June £514.43

 

000747 AC Village Hall Hall Rental £11.50

 

000748 J R Scott Salary April-June £240.00

 

000749 HMRC Income Tax on Clerk’s Salary £60.00

 

000750 Devizes & District Link Donation £50.00

 

 

 

Annual Return 2010/2011: The Annual Return having been approved by the Internal Auditor, David Owen & Co. was approved by the Parish Council. They will be forwarded to Mazars, External Auditors, for their approval.

 

The Annual Receipts and Payments Accounts for 2010/2011, having been approved by the Internal Auditor, were approved by the Parish Council.

 

 

 

Lloyds Bank: Clerk now receiving monthly statements from Lloyds Bank.

 

 

 

Proposal approved to reduce the number of Parish Council meetings held. There will not be a meeting held during October 2011.

 

 

 

Meeting Closed at 8.38pm.

 

 

 

 

 

Chairman Date

 

 

 

 

 

Next Meeting: Wednesday September 28 2011 at 7.30pm.

 

 

 

 

 

AC PC Minutes 2011 05 25

MINUTES OF A PARISH COUNCIL MEETING

Held in the Village Hall, All Cannings on Wednesday 25 May 2011

 

PRESENT:     Mr. T. Daw, (in the chair),

                        Mrs. S.Butcher, Mr. C. Butcher, Mr. D. Tilley.

 

APOLOGIES:  Mrs. P.O’Neill, Mrs. L. Miedzianowski-Sinclair,

                           Mr. A. Simpson, Cllr. L. Grundy, (WC).

 

MINUTES

Minutes of the Parish Council meeting held on 27 April 2011, having been circulated were confirmed as a true record and signed by the chairman.

 

MATTERS ARISING

 

Village Green: Tim has dealt with the correspondence from Wiltshire Council regarding the application for the village green to become a QE11 Field, to celebrate the Queen’s Jubilee.

 

REPORTS FROM COMMITTEES

 

Village Community Store: Fifth year anniversary of the opening of the store was celebrated in May.

PCC: Churchyard:  Nothing to report.

Cemetery:  Cemetery tap repaired. Memorial headstone for Francis Charles Cowdry to be erected. Additional inscription on headstone of Gladys Olive Blake for Frederick Blake. Interment of David Christian Curwen to take place early June.

Village Green: As included in matters arising.

Village Hall: Nothing to report.

Glebe Field/Allotments: Remaining fees to be collected.

Kennet and Avon:  Nothing to report.

All Cannings Primary School: Tim to discuss the situation regarding a request to park on the Glebe Field.  Conversion of footpath to school, at Chandlers Lane, does not appear to be a viable proposition. Doug to discuss with contractors regarding design. Initial quotations approximately £5000.00.  

Poster for Best Kept Village to be displayed.

 

CORRESPONDENCE

 

Best Kept Village 2011: Posters received to advertise the judging, which will take place during early summer, to be displayed

. 

 HM Revenue & Customs: Information received from Community First regarding Parish Council and Community Council Clerks PAYE Implementation. Clerk has discussed with David Owen & Co. regarding a PAYE system. They have agreed to

the introduction and administration of a PAYE system. The council agreed to fund the system at a cost of £120.00 per annum. Their normal fees are £240.00 per annum.

This implementation comes into operation with the next payment in June.

 

Insurance Renewal for 2011/2012: The parish council agreed to renew the insurance with Zurich Municipal at a cost of £776.87, with a three year agreement. AON and Community First quotations were more expensive, with less value for insurance cover.

 

Skate Board Ramps: Proposal from Edward McQuaid for the installation of skate board ramps to be explored. The council were very impressed by the presentation of this proposal. Clerk to advise Edward.

 

Community First: New Good Councillors Guide distributed to councillors.

Council agreed to purchase new edition of ‘Standing Orders for Local Councils’.

 

Wiltshire Council: Parish Stewards Programme for the next year received.

 

PLANNING

 

Application for Full Planning

 

Application Ref: E/11/0594/FUL

Proposal: Installation of 10kw solar panels.

At:  Bridge Farm All Cannings Devizes.

Tim Daw declared an interest and left the meeting.

No objections.

 

ACCOUNTS

 

Three cheques presented for signature:

 

000739            AC Village Hall                      Hall Rental                  £11.50           

000740            AC Village Hall                      Hall Rental                   £11.50

000741            F Coles and Son                      Salary                          £469.00

(Previous cheque not received. Cheque was then cancelled).

 

Cllr. Lionel Grundy advised of a problem with the access to the main road at Cannings Cross.     

 

Lloyds Bank: Clerk to contact Lloyds Bank with a request to forward bank statements monthly instead of every quarter.

 

                         

Meeting Closed at 8.30pm.

                         

                                          Chairman                                     Date

 

Next Meeting   Wednesday 29 June 2011 7.30pm

                      

AC PC Minutes 2011 04 27 AGM

MINUTES OF THE ANNUAL GENERAL PARISH COUNCIL MEETING

Held in the Village Hall All Cannings on Wednesday 27th April 2011

 

PRESENT:       Mr. T. Daw, (in the chair)

Mrs. P. O’Neill, Mr. D. Tilley, Cllr. L. Grundy (WC).

 

APOLOGIES:  Mrs. S. Butcher, Mr, C. Butcher, Mrs. L. Miezianowski-Sinclair,

                           Mr. A. Simpson.

 

CHAIRMAN’S REPORT

 

The Chairman thanked the members of the Parish Council for their hard work and support throughout the year. Tim advised that he has now lived in the village for 50 years. Money has been saved on the repairs to the church path. Midi football pitch at the Glebe Field now being utilised. Village Green registered as a Village Green.

New exercise equipment on the Green. Churchyard has an area dedicated to wildlife and is now being cared for by the school.

The village shop has continued to contribute towards the village community in general. The allotment project has proved to be very successful with a total of 36 allotments having now been allocated.  The telephone box is being utilised as a free book exchange and is being maintained by Mrs. Cindy  Luffman. The Kings Arms Football Club has leased the football pitch for the following year for their home games at the Green.

                                                    

MINUTES

Minutes of the Annual Parish Council meeting, held on Wednesday 28 April 2010, having been circulated were confirmed as a true record and signed by the chairman.

 

MATTERS ARISING

None.

 

ACCOUNTS

 

Bank Balances 31 March 2011

 

Lloyds Bank Treasurers Account:                  0019780                      £8304.51

Lloyds Bank Business Account:                     7404484                      £5944.30

NSB Investment Account:                             137921791                  £1443.37

              Total:          £15692.18

 

An approximate forecast for receipts and payments had been given for the financial year 2010 – 2011. The annual financial return for accounts for the year ending 31 March 2011 will be presented for approval by the council as directed by Mazars, appointed External Auditors on behalf of the Audit Commission. The annual financial return to be approved by the PC by 30 June 2011.

 

There being no further business the meeting closed at 7.30pm.

 

 

                                                Chairman                                           Date   

 

AC PC Minutes 2011 03 30

MINUTES OF A PARISH COUNCIL MEETING

Held in the Village Hall, All Cannings on Wednesday 30 March 2011

 

PRESENT:     Mr. T. Daw, (in the chair),

                        Mr. C .Butcher, Mrs. S. Butcher, Mr. A. Simpson,

                        Mr. D. Tilley, Cllr. L. Grundy (WC).

 

 

APOLOGIES:  Mrs. L. Miedzianowski-Sinclair, Mrs. P. O’Neill.

 

MINUTES

Minutes of the Parish Council meeting held on 23 February 2011, having been circulated were confirmed as a true record and signed by the chairman.

 

MATTERS ARISING

None

 

REPORTS FROM COMMITTEES

 

Village Community Store: Fifth year anniversary of the opening of the store to be celebrated in May 2011.

PCC: Churchyard:  Footpath to Church repaired.

Cemetery:  Nothing to report.

Village Green: Nothing to report

Village Hall: Royal Wedding Celebration tea to be held at the village hall on the 29th April.

Glebe Field/Allotments: Remaining fees to be collected.

Kennet and Avon:  Inland Waterways have designated the canal as a cruiser way.

 

CORRESPONDENCE

Street Naming:  Forms for the application of the Village Green to be nominated to become a QE11 Field, to celebrate the Queen’s Jubilee, to be completed.

 

Best Kept Village 2011: Forms received for the village to enter the competition.

 

All Cannings Primary School: Request to use the Glebe Field for car parking in the morning and afternoon. Insurance policy to be investigated. The school will then

 re-investigate the possibility of having a lollypop lady. Cllr. Grundy will help in achieving an agreement, if necessary.

 

Work to Tree at the Glebe: Work completed satisfactorily. 

 

HM Revenue & Customs: Information received from Community First regarding Parish Council and Community Council Clerks PAYE Implementation.

Clerk to investigate with David Owen & Co. Accountants.

 

 

 

 

PLANNING

 

Application for Full Planning

 

Application Ref: E/11/0296//FUL

Proposal: New pitched thatch roof to garage to facilitate conversion to ancillary residential accommodation new thatched porch single storey flat roof rear extension for kitchen, utility and wc.

At:  South Cottage 2 Greenhouse Road All Cannings Devizes.

No objections, but it was pointed out that there may be an issue with overlooking window which may be overcome by installing obscure glass.

Objection lodged by Mr Graham Bird who resides in an adjacent property in The Glebe.

 

ACCOUNTS

 

Six cheques presented for signature:

000729            Cannings Cross Farms Ltd     Salary, Ground Maintenance  £598.37           

000730            F. Coles & Son                        Salary, Ground Maintenance  £469.00

000731            J R Scott                                 Clerks Salary and Expenses    £333.52

000732            AC Village Hall                      Hall Rental                              £11.50

000733            Wiltshire Council                    Cemetery Rates                       £49.80

000734            Steve Parker                            Glebe tree work                      £350.00

 

Chandlers Close: Bushes overlapping on to footpath.

 

Chandlers Lane: Vehicles blocking footpath.

 

Cllr. Grundy advised of the necessary proposals from Wiltshire Council to reduce their budget.   

 

Internal Audit Review: The Parish Council conducted a review of the effectiveness

of the Internal Audit in accordance with the guidelines in the Practitioners Guide, with particular reference to paragraphs 2.79 to 2.96.

The council are satisfied with the operation and standard of the Internal Audit. This was approved by the Parish Council. The council has implemented a system whereby the accounts will be subject to an Internal Audit, by the Parish Council, every four months.  

                                   

 

                                      

Meeting Closed at 8.35pm.

 

 

                         

                                          Chairman                                     Date

 

 

 

Next Meeting will be the AGM:   Wednesday 27 April 2011 7.30pm