AC PC Minutes 2019 01 30
MINUTES OF A PARISH COUNCIL MEETING
Held in All Cannings Village Hall, All Cannings on Wednesday 30th January, 2019
PRESENT: Cllr Gray (Chair), Cllr P Whitehead, Cllr Butcher, Cllr Tilley, Cllr McDonald, Cllr Daw, Cllr Gay, Cllr Hollister, RFO K Asbury.
Meeting opened by Cllr Gray at 7.33pm
1. Public were welcomed
2. Declaration of Interests: Cllr Tilley declared an interest regarding Village Hall (item 5(e)) Cllr McDonald declared an interest in respect of planning application: 19/00828/TCA
3. Apologies - none
4. Minutes of the previous meeting, and matters arising from the minutes: The minutes of both the EGM held on Wednesday 12th December, 2018 and the Parish Council meeting of 28th November, 2018 were approved and signed with no amendments.
a) Village Community Store – Cllr. McDonald - nothing to report
b) PCC: Churchyard – Cllr. Tilley - the lights are being kept on at present. The 100 club are looking for new members
c) Cemetery – Cllr. Butcher - a reminder needs to be publicised that Christmas floral tributes should now be removed from graves. Cllr Gay has some lagging for the stand pipe.
d) Village Green – Cllr. Gay - nothing to report
e) Village Hall – Cllr. Butcher -
i. A grant application is being sought for works on the flooring - Parish Council have been asked to write giving their support for the application - Action: Cllr Gray.
ii. Cllr Tilley has been elected as a Village Hall Trustee.
iii. Parking protocol and guidance is being reviewed.
iv. The Strategic Plans have been approved subject to minor rewording.
v. A range of Community Events are being explored. Action: Cllr Butcher will liaise with Village Hall regarding events.
vi. Following the Remembrance events last year donations have been made to British Legion; Soldiers, Sailors and Airmen's Families Association (SSAFA the armed forces charity) and towards the Church Roof. Action: Cllr Butcher to speak to organisers of Concert at the Kings regarding the proposal for the remaining £100 from their contribution.
vii. Cllr Gray is investigating the possibility of putting footage from the Remembrance Event on our website subject to copyright
f) Pre-School - Cllr. Daw - their numbers are good. They have an online Auction of Promises planned for 8th February, 2019. There are also plans for a jumble sale and Easter Egg Hunt
g) Glebe Field and Allotments – Cllr. McDonald
i. The rents for the allotments are being collected by allotment Co-ordinator
ii. Councillors questioned whether permission had been obtained from the diocese of Salisbury for the cutting of two trees. Action: Cllr McDonald and RFO Kate Asbury to investigate and report back
h) School – Cllr. Butcher
i. The school is signed up to the Home Run app though it has not yet been implemented
ii. The dog poo posters will be designed during this term.
iii. The headmaster has agreed that the school will put grit down at the edge of the pedestrian road crossing.
iv. The school have received funding for the Area Board towards the radio station - this will be an internet station. Interest is being sought from the community who may wish to contribute to radio articles/reports. the school will now move this project on to the next stage.
i) Footpaths – Cllr. Gay - Nothing to report except that we have still not heard back from Salisbury Diocese regarding proposed works to the footpath which crosses the Glebe field to The Glebe. (See also April, 2018 minutes item 8 (g)
j) Allington – Cllr. Hollister has had an initial meeting with a parishioner from Allington who is enthusiastic about forming closer links with the Parish Council. At this time it was agreed that it would be better to defer any proposals regarding Best Kept Village for Allington until links more established
k) Parish Steward requests - Moss on the path at top of Greenhouse Road needs clearing and request again that the roots pushing through path near Community Orchard be tended to
6. Planning Applications:
18/11861/LBC - The Homestead, The Street, All Cannings, Devizes, Wiltshire, SN10 3PA - no objection
18/11625/FUL - 8 The Glebe, All Cannings, Wilts, SN10 3NW - no objection
19/00182/FUL - 2 Chandlers Lane, All Cannings, Devizes, Wiltshire, SN10 3PG - no objection
19/00828/TCA - Vale Cottage - no objection
Cllr Whitehead will investigate why a planning application has been decided despite the Parish Council requesting an extension of time to discuss. Action: RFO to forward email giving permission to Cllr Whitehead
7. Clerk vacancy/Appointment of new Clerk - following her interview by Councillors Gray and McDonald it was agreed to appoint Sarah-Jane Bullock subject to normal clearances. The start date will be 27th February, 2019
a) 20 MPH Signs in Village - Cllr Butcher to contact Cllr Whitehead regarding query over signage at Townsend.
b) Discussion took place about the condition of the white lines in and around the village. Cllr Whitehead explained that there is a rolling schedule for this work and asked that we speak to him about it again in March
9. Protected Buildings – Church, Hall, Pub - The parish Council can apply to make properties such as shops, village halls and pubs Community Assets - if they should then be put up for sale the Council would then have six months to take action (to secure). Action: Item to be included on the next Agenda
10. Correspondence & administration
a) ‘please’ on Drive Carefully signs/on gates Voted unanimously to approve up to £30 towards this. Action: Cllr Butcher to speak to local firm.
a) Payments approved:
IDverde - £382.72
Hire of Village Hall - £10
Water rates - £22.80
Wiltshire Council in respect of 20 mph signage - £2,000
b) Balance of Accounts - £12,652.32
c) The RFO has updated the Emergency Information to be held by Cllr McDonald
d) A Lloyd account is being opened for the Concert at the Kings monies - 2 Councillors signed the forms
12. AOB -
a) Wiltshire Council tax increase 2.9%
b) Cllr Tilley reminded Council of the need to keep Declarations of Interest up-to-date on Wiltshire Council website. A previous Councillors details need to be removed and the new Councillors added. - Action: All Councillors
c) No quotes have yet been received regarding proposed installation of barriers on footpath 14 though a company has been approached. Action: Cllr McDonald. Further quotes welcome - Cllr Tilley proposed asking the builders who did work at front of village hall recently.
d) The school have been approached about the Radio Station as a topic for the Annual Parish Meeting in April - Councillors agreed this would be a good idea. Action Cllr Butcher report back to school
e) Councillor Butcher announced she is contemplating resigning as a Parish Councillor at the May, 2019 meeting.
f) Cllr Hollister gives her apologies for the February, 2019 meeting
Meeting closed at 9.20pm
AC PC Minutes 2018 12 12 (EGM)
MINUTES OF AN EXTRAORDINARY PARISH COUNCIL MEETING
12th DECEMBER 2018
Held at All Saints’ Church, All Cannings on Wednesday 12th December 2018
Meeting opened by Cllr Gray at 19:30.
PRESENT: Cllr Gray (Chair), Cllr Butcher, Cllr McDonald, Cllr Daw, Cllr Gay, Cllr Tilley, Cllr Hollister, RFO K Asbury.
- Welcome to Public: 0
- Declaration of Interests: 0
- Apologies: 0
- Planning Application(s)
18/10690/FUL- Erection of 3 Bedroom House at land adjacent to 5, Tumlins
Comments made over provision of parking due to loss of at least 1 parking space, also type of roofing to match neighbours should be concrete tiles not slates.
- Coverage of Clerk tasks during impending departure of Parish Clerk
It was agreed that each Councilor would cover their own portfolio until a new Clerk is appointed, and that e-mails would be sent round-robin automatically to each Councillor from the main acpc mailbox.
There being no other business the meeting closed at 20:10
Next meeting Wednesday January 30th 7.30pm in All Cannings Village Hall.
AC PC Minutes 2018 11 28
MINUTES OF All Cannings Parish Council Meeting November 28th 2018
1.Welcome to the public
2. Declaration of Interests – none
Co-option of Trudi Hollister as new council member
3. Apologies – Cllr Daw arrived 8pm
4. Minutes of the previous meeting and matters arising from the minutes – signed by Amy Gray
Matters arising – no records in original installation details regarding the need for the wooden equipment on the Village Green to be re-treated.
Cllr Gray still to put details about readers for School on website
Regarding the information from last meeting about bee keeping. It has gone in to the school magazine that the council will contribute £40 to anyone wishing to start a hive. This was not agreed at the previous meeting.
Cllr McDonald still to contact Savils re the Glebe Field
a) Village Community Store – nothing to report
b) PCC: Churchyard – 100 club coffee morning will be held on Wednesday 12th December. PCC meeting postponed whilst waiting for information regarding to theft of lead from the church roof
Dec16th carol service Volunteers needed on Thursday 13th at 9.30am to help put up frames for candles. No-one has come forward as new wardens.
c) Cemetery – Cllr Butcher has removed some of the branches (with some help), but still some to go. Neighbouring farmer will remove the soil as previously requested and has agreed we can access his land to remove branches
d) Village Green – Cllr Gay has received the labels for the gym equipment. The bush has been removed. A volunteer has agreed to clear the path opposite Footpath 14
e) Village Hall – works to front of hall will start weekend beginning Dec1st. Councillors will view the strategic aims and pass any comments onto Cllr Butcher before the next meeting in January.. Cllr Butcher has a copy of their maintenance works which include the front pavement, indoor flooring and fencing at back and for the future some audio visual equipment and a screen. Next meeting is Monday 7th January 2019
f) Pre-school – There has been a partial change of committee. They had an AGM and annouced just a £400 deficit after the losses of the year. Bonfire and fireworks went well and raised about £1000
g) Glebe Field and allotments – nothing to report. Planting on the bank will take place very soon
h) School – Cllr Butcher had a meeting to discuss the road crossing. They would like to move this on. Parish Council and school will share the 25% of the total cost. Wiltshire Council has a school run app to help parents car share – some schools have had a 14% drop in traffic. They are looking to do a Wiltshire wide car share app. School will also re-design the dog poo posters. Cllr Butcher has looked at costings for putting onto A5 fomex board. The cost for 1 is £8. This will be reviewed once the new posters have been designed. The school has agreed to include trimming the bank between the cemetery and the school when they renew their grass contract. Cllr Butcher will speak to the head about parents parking on the Green now that the weather has turned wet.
i) Footpaths – Cllr Butcher suggested that we get quotes to put up staggered barriers at the end of Footpath 14.
j) Parish Steward requests – leaves at bottom of Green to be cleared. Pot hole in Allington just after sharp right hand bend on way into Devizes.
The posts have gone in for the 20 mile an hour signs.
6) Planning Applications – 18/10719/TCA no objections. Suggestion that we put on the website that if a parishioner cuts down a tree they might want to consider donating a tree to the village.
7) Both original applicants for clerk have withdrawn. We are re-advertising in newsletter and school magazine. Cllr Tilley will e-mail other local clerks with the job advert. Cllr Gray to contact WALC. If no-one is appointed then there should be a plan of action to cover.
Can e-mails say – RESPOND PLEASE if it is important to acknowledge.
8) Correspondence – Grangefield – we will wait to hear from the Council
Unanimous decision to raise the donation to LINK to £75
Sprytar – it’s an app that gives details of village/local area. Cllr Butcher wondered whether we could do our own version – local signs, a numbered map with signs ? We have a copywrited map for the best kept village which could be used. The council will seek volunteers to develop this further
We have received thanks from Alison Bull and the all Cannings Village Hall for all our help with the Village Hall work and the Remembrance weekend
9) Finance – The precept has been reviewed and we don’t need to increase the precept this year. We have saved with the contractors. Cllr Gray thanked the councillors for everything they do to reduce the costs and their contributions. We have had a VAT refund of £6147.76. We have a year’s reserve as a result of this. They have built in contingency plans for additional costs and included the contribution to the school crossing. Cllr Whitehead advised that we increase the precept inline with inflation
Cllr McDonald mentioned that there won’t be any funding for the village from Concert at the Kings next year as it is not running and we should increase the precept to cover this.
Cllr Butcher proposed a 2% increase. This was agreed 6 to 1 by Councillors. Precept will be £15,798.
Poppy Appeal Cheque: £50
Village Hall Invoice 1070: £15
Village Hall: £150
Cllr Whitehead mentioned that the Devizes Assizes building has been saved
The need for SEND’s are increasing. We have Rowdeford, St Nicholas and Larkrise. The council will invest £20 million to build a new school at Rowdeford which will amalgamate all three schools. There will be full time medical, physiotherapy staff etc. It will be developed to teach children life skills as well as education
AOB: Request from Allington for a defibrillator – council will make some enquiries
Cllr Butcher mentioned that we missed out on the Parish Emergency Aid eg salt/grit reserves. There is a yellow bin by the canal which has fallen over. Clerk to report to the Parish Steward. The council is no longer distributing the yellow bins due to costs.
A member of the public thanked the Council for all the help we did on Remembrance day
Meeting Closed at 21:35 Next Meeting: January 30th 2019
AC PC Minutes 2018 10 31
MINUTES OF All Cannings Parish Council Meeting October 31st 2018
Meeting opened 7.30pm
1.Welcome to the public
2. Declaration of Interests - none
3. Apologies - none
4. Minutes of the previous meeting and matters arising from the minutes- Cllr Gray will not lay the wreath. Cllr McDonald will lay it instead. Cllr Butcher has placed crosses for all members of the fallen. She has checked the names and altered any where appropriate. Still waiting for a reply about the memorial stones.
Cllr Gray flagged up the issues about play equipment with id Verde.
The Pound sign has been cleaned and reinstated
We still have no date yet for the 20 mile an hour installation
Cllr McDonald not yet replied to Savills. Clerk will re forward the e-mail for him to reply
Minutes signed off by Amy Gray
a) Village Community Store – nothing to report
b) PCC: Churchyard – Lead been stolen from the church roof. Fund raising as insurance payout may not be enough. Water has damaged the internal roof. Font has been moved and parishioners must use the other door for the time being. Gaigers will put netting up next week to catch any falling plaster.
c) Cemetery – a laurel at front of cemetery needs cutting back. Cllr Butcher will do so. Unanimously agreed. Cllr Butcher has put two planters up by cemetery for winter months
Tap will need replacing very soon – Cllr Gay to do
d) Village Green – nothing to report except for payments to be approved. Does the wooden equipment need to be treated? Cllr Gay to check.
e) Village Hall – unanimous vote for the Head Lease /sublease between hall and school. They are considering putting in a permanent screen and projector and replacing the floor at a later date.
They have had further quotations for replacing the paving slabs – they now need approximately £1800. They are asking the Council for £900. The Concert at the Kings have agreed to donate £750 towards the cost. Unanimous vote to donate £150 of council funds in addition.
Unanimous agreement also for the Council to nominate an arbitrator between Mary Whatney Trust and Village Hall if/when necessary.
There is discussion with the village shop regarding the new yellow post by the drive to the shop to stop lorries parking on the pavement.
They are also looking at strategic aims of the hall
f) Pre-school – Bonfire night will be their biggest fundraiser. Going well and hoping to have a full day on a Friday soon
g) Glebe Field and allotments – taken out the high grass as it has seeded on Glebe Field. Re allotments will terminate contracts for plots that haven’t been used. The parishioner who maintains the plants in the village has suggested that villagers can donate shrubs to be planted on banks. Council to decide what will be planted. Cllr Daw to donate some straw to break down the clay soil.
h) School – Cllr Butcher will raise the improvement to the road scheme again as we have heard nothing recently. She will also mention the slippery path to the school
I) Footpaths – nothing to report
j) Parish Steward requests – clerk to contact re the tree roots on new paths. Path between school and Green gets slippery when wet.
Planning – no objections
7. Volunteers for school readers – Cllr Gray will put an advert on the website. They are also looking for volunteers to help with school drop off – also will put on website
8. Boundary changes – every council in country will be a reasonable size. Our boundaries are being checked. We are currently slightly over. Cllr Whitehead will no longer be our councillor so we will join the Pewsey and Downs from 2021. This is simply an electoral division. We can object until November 4th 2018. This won’t effect any school, catchment etc
9. Staff vacancies – had 2 applications for clerk already. Application deadline is November 5th 2018.
Cllrs Gray and McDonald to interview.
Vacancy for Councillor – there have been 2 shows of interest.
We have received £200 for the Best Kept Village Award
Concert at the Kings have requested that monies from the account should be spent as indicated - £750 towards the Village Hall, £500 to the Primary School and £250 towards WW1 remembrance celebration
We should spend the money from the Best Kept Village on improving the village. Will come up with suggestions for beginning of next year.
We normally donate £50 to the poppy appeal. Kate Asbury to contact relevant person to pass it on.
All invoices approved.
We should start thinking about the precept. A date will be organised outside the meeting to start discussions. Cllrs Gray, Butcher, McDonald and RFO Kate Asbury have agreed to form a working party to discuss and report back
11. AOB – plants could the next village planting be more bee friendly.
Cllr Gray mentioned that we may need to upgrade our VAT software at sometime in the future.
Meeting closed at 9.15pm
Next meeting: November 28th 2018
AC PC Minutes 2018 09 26
MINUTES FOR All CANNINGS PARISH COUNCIL MEETING
SEPTEMBER 26th 2018
Meeting opened at 7.30pm
1. Welcome to the public
2. Declaration of Interests - none
3. Apologies - none
4. Minutes of previous meeting and matters arising – signed by Cllr Amy Gray
5. WW1 anniversary Celebrations – A parishioner shared plans for celebrating “A Year of Anniversaries” on November 10th looking for funding possibly from Government Equalities Fund or Concert at the Kings
There will be a church service at 10.45am on Sunday 11th to celebrate Armistice Day and the bells will be rung half muffled.
Cllr Daw volunteered to do a Beacon. The council will donate £50 towards a wreath (unanimously voted in). Cllr Gray will lay the wreath.
Cllr Whitehead mentioned that it was universal suffrage for women AND 40,000 men who were not landowners and that this should be included.
6) A parishioner raised the issue of the broken paving slabs in the general use layby outside the village hall. The insurance has covered £623 for the recent damage. £3900 will cover the repairs and the erection of 4 yellow posts to prevent further damage. Received 2 quotes awaiting a third.
Along with further works required there is a total bill of approx £7,000. They have a balance of approx £9,000. They are putting in an application to Parish Council for £2,500 funding.
Pre-school are paying full rent again now.
The council will need time to discuss as it is about a third of the council’s precept.
Asking for volunteers to help with the works has been discussed, but discounted due to health and safety. Cllr Butcher will contact Concert at the Kings regarding funding. Cllr Whitehead agreed that the Area Board might also be worth contacting (Council to do this)
a) Village Community Store – Cllr McDonald – Nothing to report
b) PCC Churchyard - Cllr Tilley – Cllr Tilley and Gay have dealt with the roots – there may be some more work needed on the path. Cllr Tilley filled in the sunken grave. The area for cremation remains is still to be reduced. Cllr Tilley mentioned to idVerde to be careful around the gravestones
c) Cemetery – Cllr Butcher – nothing to report
d) Village Green – Cllr Gay – Rospa report has been done. Nothing major, but a few minor issues. Stickers missing and the see-saw needs a minor adjustment. But we have a clean bill of health. A bit of strimmer damage on new play equipment. Cllr Gray to flag up to id Verde. Cllr Butcher to check information to see if we need treat the equipment. The elm to be removed when possible – Cllrs Tilley and Gay
e) Village Hall – Cllr Butcher – Cllr Butcher will represent the Council at a Village Hall committee meeting on Monday Oct 1st to vote on a Head Lease/sub lease. She is representative of the Parish Council and can only vote on the Council’s preference. Cllrs Butcher, Tilley, McDonald, Daw and Gay voted for Head Lease/Sub Lease Cllr Gray abstained. The results of the vote will be passed on the The Mary Whatney Trust. The shop will support either a Head lease/sub lease OR a direct lease, but they want an unencumbered lease for 35 years, with a peppercorn rent and no provision for a rent increase. The shop would also like more ground. This has been discussed legally with a trustee of the lease who is also a lawyer.
f) Pre-School – Cllr Daw There are having a Bonfire Night on November 3rd. The numbers for pre-schoolare usually low at this time of year, but they are good at the moment, so they are hoping for a busy time ahead.
g) Glebe Field and Allotment – Cllr McDonald. There has been mention that cars are parking on the Glebe Field. Clerk will contact the school to ask them to remind parents there is no offical parking.
Regarding the correspondence from Savils. Cllr McDonald will reply via e-mail.
h) School – Cllr Butcher – confirmation regarding the dates for the road closures are set for during half term.
I) Cllr Gay has strimmed most of the footpaths. There are some hedge clippings by the pub that need to be removed
j) Parish Steward requests – ask about the root systems on new footpath by orchard for Allotment
8) Correspondence. Regarding the e-mail from Etchilhampton about the planning 18/05990/FUL and 18/05984/FUL Cllr Whitehead mentioned that the planning probably won’t go to planning Commitee until November. The main question will be regarding size and whether it’s appropriate. Clerk to reply to Etchilhampton clerk with information previously supplied by Cllr Tilley.
10) WW1 anniversary celebrations – Cllr Gray will contact Alison Bull re the silhouettes for WW1
11) Risk assessment on The Village Green has been done September 2018.
12) Mary Whatney Trust are approaching the Villagers to ask for Trustees. This is not a mantle that the Council should take on. We are still considering whether we would be prepared to be arbitrators.
13) Staff Vacancies - do we need a budget to advertise? Cllr Gray will find previous e-mail. A budget of £100 will be set aside for advertising
David Owen - £42
Kyanite - £60.25
Clerk costs £11.68
Playsafety £ 134.40
We have received the second part of precept:
The sign “The Pound” needs repairing. Cllr Butcher will organise it
Cllr Whitehead will chase the 20 mile speed limit. Clerk to remind Cllr W.
Meeting closed at 21.30.
Next meeting October 31st 2028.
Page 2 of 19
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